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Administrative Assistant - Port Arthur, TX

Company: SGS North America
Location: Beaumont
Posted on: May 4, 2021

Job Description:

Company Description SGS is the world's leading inspection, verification, testing, and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees SGS operates a network of over 2,600 offices and laboratories around the world. Job Description SUMMARYResponsible for directly assisting the Manager with administrative assistance in support of the organization's core functions and processes through collaboration, documentation, follow-up and preparation of correspondence / reports.JOB FUNCTIONS

  • Prepare, investigate and code all invoices related to the administration of the Branch, Department or Division.
  • Collect and prepare all time and expense forms for the Regional Manager's signature.
  • Monitor and maintain office supply accounts and inventories.
  • Ensures office equipment and machines are maintained.
  • Maintain attendance recordkeeping and OSHA log.
  • Assist in scheduling and preparing for meetings, travel, and presentations, etc.
  • Compiles, assimilates and prepares documents/reports or other materials as required.
  • Maintain department files, records and related databases.
  • Participates in and coordinates special project assignments as required.
  • At all times, comply with SGS Code of Integrity and Professional ConductQualifications EDUCATION AND EXPERIENCERequired:
    • High School/GED
    • Minimum two (2) years of experience (provide further detail as necessary)
    • OR equivalent combination of education and experiencePreferred:
      • Associate Degree in Office Procedures.
      • 3 years of experience in office clerical duties (provide further detail as necessary).LICENSES / CERTIFICATIONSComputer skills (Microsoft Courses).KNOWLEDGE / SKILLS / ABILITIES
        • Language Skills: English
        • Mathematical Skills: Basic or intermediate preferred
        • Reasoning Skills/Abilities: Intermediate to Advanced level required/preferred
        • Computer Skills: Word, Excel/Oracle preferred.
        • Driving skills: preferred for performing other dutiesTRAVEL
          • No travel required.
          • Regular post office runs and/or pick up as neededEQUIPMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.Perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disabilityAll your information will be kept confidential according to EEO guidelines.

Keywords: SGS North America, Beaumont , Administrative Assistant - Port Arthur, TX, Administration, Clerical , Beaumont, Texas

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