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Secretary (Unit Secretary)

Company: Justice, Bureau of Prisons/Federal Prison System
Location: Beaumont
Posted on: November 30, 2019

Job Description:

Secretary (Unit Secretary)Department of JusticeJustice, Bureau of Prisons/Federal Prison SystemOverview

  • ##### Open & closing dates11/19/2019 to 12/11/2019
    • ##### ServiceCompetitive
      • ##### Pay scale & gradeGL 05 - 06
        • ##### Salary$41,868 to $55,510 per year
          • ##### Appointment typePermanent
            • ##### Work scheduleFull-TimeLocation2 vacancies in the following location:-Beaumont, TX 2 vacanciesRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryWhy work for the Federal Bureau of Prisons?You can have a meaningful career with an agency that truly values adiverse workforce. You will find a diverse workforce employed fromentry level jobs to senior management positions. We protect publicsafety by ensuring federal offenders serve their sentences ofimprisonment in facilities that are safe, humane, and providereentry programming. Employees at correctional facilities performcorrectional work regardless of their specific occupation.Learn more about this agencyResponsibilitiesHandles routine inquiries from both staff and inmates, providingtechnical assistance and answering questions regarding the generalnature of correctional programs. Screens telephone calls or personalcontact with staff/inmates, utilizing own judgment in directing thecaller to the most qualified staff member. Maintains subject matterfiles and records. Sets up and maintains logs showing the status ofactions and correspondence. Ensures that files include all requireddocuments and that all documents are properly signed. Using either aword processor or a conventional typewriter, types narrative andtabular material as described herein. Maintains Bureau of PrisonsProgram Statements, Operations Memoranda, administrative andregulatory requirements, correspondence files and records in theoperation of the office.Responsible for the preparation of draft and/or final form ofmaterial such as, memoranda, letters, reports, requests, etc., asassigned. Performs a variety of administrative support duties, suchas taking and transcribing meeting minutes, copying and filing andappropriate disposal of sensitive documents.Along with all other correctional institution employees, incumbentis charged with responsibility for maintaining security of theinstitution. The staff correctional responsibilities precede allothers required by this position and is performed on a regular andrecurring basis.Travel RequiredOccasional travel - Training and work related travelSupervisory statusNoPromotion Potential06
              • #### Job family (Series)0318 Secretary- RequirementsConditions of Employment
                • U.S. Citizenship is Required.
                • See Special Conditions of Employment Section.The Career Transition Assistance Plan (CTAP) provides eligiblesurplus and displaced competitive service employees in theDepartment of Justice with selection priority over other candidatesfor competitive service vacancies. If your Department of Justicecomponent has notified you in writing that you are a surplus ordisplaced employee eligible for CTAP eligibility, you may receiveselection priority if: 1) this vacancy is within your CTAPeligibility; 2) you apply under the instructions in thisannouncement; and 3) you are found well qualified for this vacancy.To be well qualified, you must satisfy all qualificationrequirements for the vacant position and score 85 or better onestablished ranking criteria. You must provide a copy of yourwritten notification of CTAP eligibility with your application.Additional information about CTAP eligibility is at: Click HereQualificationsTo be considered for the position, you must meet the followingqualification requirements:Education:GL-05: Successfully completed 4 years of education above thehigh school level in any field for which high school graduation orthe equivalent is the normal prerequisite is creditable at theGL-05. This education must have been obtained in an accreditedbusiness, secretarial or technical school, junior college, collegeor university. One year of full-time academic study is defined as 30semester hours, 45 quarter hours, or the equivalent in a college oruniversity, or at least 20 hours of classroom instruction per weekfor approximately 36 weeks in a business, secretarial, or technicalschool.GL-06: As a general rule, education is not creditable aboveGL-05 for most positions covered by this standard; however, graduateeducation may be credited in those few instances where the graduateeducation is directly related to the work of the position.ORExperience:GL-05 and GL-06: You must have at least one year of specializedexperience equivalent in difficulty and complexity to the next lowergrade level in federal service. To be creditable, this experiencemust have equipped the applicant with the particular qualificationsto perform successfully the duties of the position, and musttypically be in or related to the position to be filled.Some examples of this qualifying experience are:GL-05:
                  • Experience preparing, receiving, reviewing and verifyingdocuments.
                  • Experience processing transactions and maintaining officerecords.
                  • Experience locating and compiling data or information from filesand other data sources.GL-06:
                    • Experience receiving telephone calls and visitors, handlingrequests for information, processing incoming and outgoingmaterials such as correspondence, reports and memoranda.
                    • Experience editing and composing letters and reports,transcribing notes, and reviewing correspondence.
                    • Experience performing office automation duties using a personalcomputer, preparing a calendar, worksheets, typing a variety ofdocuments such as letters, forms, schedules, meeting minutes,and maintaining computer files.
                    • Experience scheduling and maintaining appointments, coordinatingmeetings and conferences, making travel arrangements, andperforming time and attendance functions.ORCombination of Education and Experience:GL-05 only: Only education in excess of the first 60 semesterhours (i.e., beyond the second year) is creditable toward meetingthe specialized experience requirement. One full academic year ofstudy (30 semester hours) beyond the second year is equivalent to 6months of specialized experience.Credit will be given for paid and unpaid experience. To receiveproper credit, you must show the actual time (such as the number ofhours worked per week) spent in activities.**Your eligibility for consideration will be based on yourresponses to the questions in the application.**EducationSee Qualifications Section for education requirements, ifapplicable.ONLY if education is a requirement/substitution for specializedexperience, applicant MUST upload legible transcripts asverification of educational requirement. Transcripts MUST beuploaded and electronically linked from USAJOBS at the time youapply and MUST include identifying information to include SchoolName, Student Name, Degree and Date Awarded (if applicable). Allacademic degrees and coursework must be completed at a college oruniversity that has obtained accreditation or pre-accreditationstatus from an accrediting body recognized by the U.S. Department ofEducation. For a list of schools that meet this criteria, ClickHere.Foreign Education: For information regarding foreign educationrequirements, please see Foreign Diploma and Credit Recognition atthe U.S. Department of Education website: Recognition of ForeignQualificationsIf you are selected for this position and qualified based oneducation (i.e. basic education requirement and/or substitution ofeducation), you will be required to provide an OFFICIAL transcriptprior to your first day on duty.Additional informationThis position IS included in the bargaining unit.In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has beenestablished for initial appointment to a position in a Bureau ofPrisons institution.The representative rate for this position is $47,938.00 per annum($22.97 per hour).Special Conditions of Employment Section:Appointment is subject to satisfactory completion of a urinalysis,physical, and background investigation. All applicants are subjectto National Crime Information Center (NCIC) and credit checks.All applicants not currently working in an institution will berequired to complete a qualification inquiry regarding convictionsof misdemeanor crimes of domestic violence in order to be authorizedto carry a firearm.The Core Value Assessment (CVA) is an in-person assessment that mustbe facilitated at a Bureau of Prisons Human Resource Servicingoffice. On the day of the scheduled interview, a CVA will beadministered. The applicant assessment must be completed within a70 minute time period and a passing score must be obtained. Furtheremployment consideration will not be extended if the applicant failsto complete the examination or fails to achieve a passing score.Note: The Core Value Assessment will not be administered to currentBOP employees.Successful completion of the "Introduction to CorrectionalTechniques," three-week training course at Glynco, Georgia isrequired.The addresses listed on the USAJOBS account/resume must be theprimary residence at the time of application. You may be requiredto provide proof of residence.Additional selections may be made if vacancies occur within the lifeof the certificate.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.If your composite score exceeds the average score for this job, yourresume and supporting documentation will be compared to your onlineassessment questionnaire responses and utilized to determine whetheryou meet the job qualifications listed in this announcement. If yourate yourself higher than what is supported by your applicationmaterials, your responses may be adjusted and/or you may be excludedfrom consideration for this job. If you are found to be among thetop candidates, you will be referred to the selecting official foremployment consideration.There are several parts of the application process that affect theoverall evaluation of your application:
                      • Your resume, which is part of your USAJOBS profile;
                      • Your responses to the eligibility questions;
                      • Your responses to the online assessment questionnaire;
                      • Your supporting documentation, if required.Time-in-Grade: Federal employees must meet time-in-graderequirements for consideration. You must meet all qualificationrequirements upon the closing date of this announcement.If you applied to more than one grade level, BE ADVISED that youmay be selected at ANY grade level for which you applied and arefound qualified (i.e., if the job is announced at the 9/11 gradelevels and you apply for the GS/GL-9 and the GS-11,and you are foundqualified at BOTH grade levels, you may be selected at either gradelevel).What Competencies/Knowledge, Skills and Abilities are Required forthis Position?The following Competencies/Knowledge, Skills and Abilities (KSA's)are requiredGS-05 and GS-06:
                        • Ability to communicate orally.
                        • Ability to compose non-technical correspondence.
                        • Ability to organize the workflow of clerical and administrativesupport functions.
                        • Ability to work with data on a computer.To preview questions please click here.Background checks and security clearanceSecurity clearanceOtherDrug test requiredYes- Required Documents
                          • Resume showing relevant experience (cover letter optional).
                          • In order to receive credit for experience contained in a resume,your employment history must be documented in month/year format(MM/YYYY), reflecting starting date and ending date and includethe number of hours worked per week. Failure to follow thisformat may result in disqualification.
                          • Current or former Federal employees NOT employed by the Bureauof Prisons MUST submit a copy of their SF-50 Form which showscompetitive service appointment, tenure group, and salary. Ifyou have promotion potential in your current position, pleaseprovide proof. If you are applying for a higher grade, and yourexperience was gained at a Federal agency other than the Bureauof Prisons, you MUST provide the SF-50 Form which verifies thelength of time you have been in your highest grade and supportsyour claim for time in grade.
                          • Employees applying with an interchange agreement must provideproof of their permanent appointment.
                          • Current federal employees NOT employed by the BOP and formerfederal employees MUST submit a copy of their latest yearlyperformance appraisal/evaluation.
                          • Military Spouses who meet the requirement of Executive Order13832 - must include marriage certificate and copy of activeduty military members orders OR letter from VA OR DD214describing 100% disability of spouse, OR SF-50. For moreinformation Click Here.
                          • CTAP, Click Here, if applicable.
                          • A college transcript which includes the School Name, StudentName, Degree and Date Awarded, if applicable. (Note: If you areselected for this position, official transcript(s) will berequired prior to your first day.)Failure to provide these documents could possibly result inremoval from consideration for this vacancy. If uploadingdocumentation, do not identify/save your documents utilizing aspecial character such as %, #, @, etc. Documentation should beidentified/saved as VA Letter, DD214, or Transcripts.We cannot be held responsible for incompatible software, delays inmail service, applicant application errors, etc.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- BenefitsA career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.Eligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to ApplyYou must apply through the online application system Follow the prompts to register, answer a fewquestions and submit all required documents.NOTE: Submission of a resume alone is not a completeapplication. This position may require the completion of additionalforms and/or supplemental materials as described under the RequiredDocuments section. Please carefully review the complete jobannouncement and the "How to Apply" instructions. Failure to providethe required information and/or materials will result in yourapplication not being considered for employment.Required supporting documentation must be electronicallyuploaded or transferred from USAJOBS (uploaded).All required supporting documentation MUST be received by theConsolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, onthe closing date of the vacancy announcement. You MUST include thevacancy announcement number on your supporting documentation.NOTE: Failure to follow these application procedures will resultin the applicant losing consideration for this position.Paper applications: If applying online is impossible, pleasecontact the Consolidated Staffing Unit at the telephone numberlisted below, prior to the closing date of the announcement for thealternate application procedure.Contact for Assistance in Applying On-Line:DOJ, Federal Bureau of PrisonsConsolidated Staffing Unit346 Marine Forces DriveGrand Prairie, TX 75051E-Mail: GRA-HRM/ConsolidatedStaffingUnit@bop.govPhone: 972-352-4200How do I Apply for this Position if I am a Military Spouseapplying under the Special Hiring Authority?Military Spouses who meet the requirement of Executive Order 13832MUST include the vacancy announcement number on all supportingdocumentation, as well as the appointing authority used. For moreinformation Click Here.To be considered for this Special Hiring Authority, applicants mustsubmit package to GRA-HRM/
                            • Submit a complete/detailed resume.
                            • Address selective factor, if required.
                            • Resume must contain all information listed in the QualificationsSection.
                            • Submit supporting documents (i.e. transcripts, certification,registration, and/or license, if applicable).Your completed application packet must be submitted to theConsolidated Staffing Unit by 11:59 p.m., Eastern Standard Time(EST), on the closing date of the vacancy announcement. You mustinclude the last four digits of your social security number and thevacancy announcement number on your application packet. DO NOTSUBMIT AN APPLICATION ON-LINE.Agency contact informationCSUPhone972-352-4200EmailGRA-HRM/ConsolidatedStaffingUnit@bop.govAddressJUSTICE, BUREAU OF PRISONSConsolidated Staffing Unit346 Marine Forces DriveGrand Prairie, Texas 75051United StatesLearn more about this agencyNext stepsWe will notify you of the outcome after each step of the applicationprocess has been completed. Normally, Selecting Officials will makea selection within 90-days. When deemed necessary, the selectionprocess may be extended up to 180-days from the date thecertificate(s), (Exception, Best Qualified Lists) is/are generatedto make a selection.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.
                              • Equal Employment Opportunity (EEO) for federal employees & jobapplicantsReasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:
                                • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
                                • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
                                • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.Legal and regulatory guidance
                                  • Financial suitability
                                  • Social security number request
                                  • Privacy Act
                                  • Signature and false statements
                                  • Selective Service
                                  • New employee probationary periodThis job originated on For the full announcement and toapply, visit Only resumessubmitted according to the instructions on the job announcement listedat will be considered.

Keywords: Justice, Bureau of Prisons/Federal Prison System, Beaumont , Secretary (Unit Secretary), Administration, Clerical , Beaumont, Texas

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