Executive Assistant

Company: Beach Life Real Estate Williams Realty, SE TX
Location: Beaumont
Posted on: December 6, 2019

Job Description:

The Executive Assistant is an individual who is willing and able to earn the right to be an Executive Assistant. This person is trustworthy, self-starter, organized, reliable, committed, problem solver, relishes the opportunity to build, implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks - the right way with a high degree of quality, attention to detail and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, monitor team goals achievement and call attention when falling short of goals and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent's business continue to be completed to high standards with maximum efficiency.
WHAT WILL YOU DO:These are the standards a well-above-average performer will maintain or exceed:--- Build, implement, and manage all systems for sellers, buyers, lead generation,database management, information management, and back-office support--- Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports--- Oversee all contracts through closing--- Create and maintain an operations manual that documents all systems andstandards--- Coordinate the purchase, installation, and maintenance of all office equipment--- Be the first point of contact in handling customer inquiries or complaints--- Gatekeeper for lead agent--- Keep the lead agent informed regarding any problems or issues that need to be handled--- Responsible for hiring, training, consulting, and holding accountable alladministrative team members
Essential duties and responsibilities--- System development, implementation, and management--- Information management--- Oversight of contracts through closing--- Customer/Vendor relations--- Bookkeeping (A/R, A/P and B/S)
Communications/Interactions--- Lead Agent - daily--- Agent Team (as appropriate to team structure) - daily--- Administrative Team (as appropriate to team structure) - daily--- Buyers/Sellers/Vendors - as appropriate
Management Responsibilities--- As appropriate to team structure--- All team members
Knowledge/Skills--- Strong written and verbal communication skills--- Exceptional organizational and project management abilities--- Multi-tasking--- Time management--- Bookkeeping skills--- Great ability to focus--- Concerned about doing things the right way--- Calm under pressure--- Education and Learning based--- Service-based attitude--- Proven ability to succeed--- High school graduate--- Bachelor's degree preferred--- TX Real Estate license preferred or willingness to get licensed--- 1-3 years of service and management experience--- 3-5 years of administrative experience

Keywords: Beach Life Real Estate Williams Realty, SE TX, Beaumont , Executive Assistant, Other , Beaumont, Texas