Duties and responsibilities include providing administrative
support to ensure efficient operation of the office. Supports
managers and employees through a variety of tasks related to
organization and communication.Responsible for recruiting and other
functions to support HR.Directs and coordinates office services and
related activities, as well as providing administrative support to
the Plant Manager.Responsible for arranging internal office moves,
providing arrangements for office meetings, and transporting
visitors to and from the plant gate entrance.Reports to the HR
Essential Job Functions
Performs general office duties and clerical duties, such as
making copies, preparing agendas, filing and retrieving documents,
records and reports.
Oversees the reception area:
oAnswers and directs phone calls.
oReceives and distributes office mail.
oGreets visitors, staff, and others in a professional and
oProvide visitor authorization passes and transport visitors to
and from the entrance gate.
Coordinates schedules, meetings, appointments, and travel for
office personnel as required.
Coordinates the maintenance and alteration of the office areas
and equipment, as well as layout, arrangement, and housekeeping of
Purchases office supplies, furniture, office equipment, business
cards, flowers, etc. for staff in accordance with company
purchasing policies and budgetary restrictions.
Order and pick-up service awards for employees
Supervises the maintenance of office equipment, including
copiers, coffee machines, etc.As well as coordinate with the food
vendor in the maintenance building
Coordinates with departments as required by answering questions
and providing assistance.
Informs management appropriately of area activities and of any
Attends and participates in meetings as required.
Performs miscellaneous special projects as assigned.
Provide various reports as needed.
Update/maintain organizational charts with changes as they
SAP Functions of new vendor entry, prepare/track shopping carts
and enter purchase orders for approval.
Licenses, Certifications, and/or
Education, Experience, and/or Training
High school diploma or equivalent required, college degree
Knowledge of basic HR and Recruiting functions required.
2-3 years of providing HR administrative support preferred.
2-4 years experience working as an administrative role in an
office environment, or similar job required.
Knowledge, Skills, and/or Abilities
Ability to ask probing questions to better understand candidates
and make educated hiring recommendations.
Superb communication (verbal and written) skills, with attention
to detail.Communicates professionally, effectively, timely and
English Language - Knowledge of the structure and content of the
English language including the meaning and spelling of words, rules
of composition, and grammar.
- Excellent interpersonal skills, requiring constant interaction
with company employees which requires a positive demeanor
throughout even the most difficult situations.
Clerical - Knowledge of administrative and clerical procedures
and systems such as managing files and records, designing forms,
and other office procedures.
Inclination towards working with urgency without sacrificing
minor details.Works well under pressure with tight deadlines
Customer and Personal Service - Knowledge of principles and
processes for providing customer and personal services. This
includes customer needs assessment, meeting quality standards for
services, and evaluation of customer satisfaction.
Must be dependable and detail oriented.This position requires
the individual to consistently be at work and on time, follow
instructions, respond to management direction, and solicits
feedback to improve performance.
Excellent time management and ability to multi-task and
prioritize work.Highly organized and adapts to quickly changing
Capable of handling confidential information with sensitivity
and maintaining all confidential information is a must.
- Capable of planning/organizing as well as prioritizing work
activities while using time efficiently and wisely.
Always presents a professional image to clients and vendors and
maintain a positive reputation of the company.
Work extra hours and extended schedule when needed Plant outages
Additional Eligibility REQUIREMENTS
Employment is contingent upon the successful completion of a
background check, pre-employment physical and drug screen.In
addition to the following:
Security Clearance Requirements
Transportation Workers Identification Credential (TWIC)
Proficiency in Microsoft Office, including Excel, Word,
PowerPoint, and Outlook - required.
Ability to lift 10 lbs. occasionally.
Ability to sit for extended amounts of time required.
Ability to effectively communicate through various means
- COVID-19 vaccinated, or willing to start the vaccination
process prior to hire, required
Work is performed within an office environment, including office
equipment such as computers, telephones, and copiers.
Work is performed in the field, requiring proper safety
Noise levels are typically moderate-to-loud.
This is not necessarily an exhaustive list of all
responsibilities, skill, tasks, requirements, efforts, or working
conditions associate with the job. While this is intended to be an
accurate reflection of the current job, OCI Beaumont, LLC reserves
the right to revise or change job duties and responsibilities as
business needs arise. In compliance of EEOC regulations, if the
employee cannot perform the essential functions of this position in
a satisfactory manner, further accommodations shall be made if it
does not constitute undue hardship upon this organization.
OCI N.V. is a leading global producer and distributor of
nitrogen products and methanol providing sustainable solutions to
agricultural and industrial customers around the world. Our
production capacity spans four continents and comprises
approximately 16.1 million metric tons per year of nitrogen
fertilizers, methanol, diesel exhaust fluid, melamine, and other
nitrogen products. We are headquartered in the Netherlands and
listed on Euronext in Amsterdam.We are proud to have cultivated a
strong community focused identity as a local employer with 3,600
employees around the world.Our employment strategy has resulted in
a diverse global workforce encompassing 25 nationalities located in
ten countries, with diverse ethnicities, religious beliefs,
cultures, orientations, ages, and other traits working together
respectfully and with a shared sense of purpose.
OCI is an equal opportunity employer that recruits, hires,
trains, and promotes regardless of race, color, age, disability,
sex, national origin or religion.We value diversity in our
workforce and in the communities we serve.
OCI offers a comprehensive, first-class benefits package.These
benefit plans provide a wide range of benefits and protection for
the employees and their families.Full-time employees are eligible
for medical, prescription drug, dental, vision, life, and
disability insurance coverage upon hire.OCI also offers a 401(k)
program with a company matching benefit.Full-time employees of OCI
receive paid holidays and PTO.