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Administrative Associate Sr. - Technology

Company: Lamar Institute of Technology
Location: Beaumont
Posted on: January 16, 2022

Job Description:

Job Summary / Basic Function:SUMMARY OF JOB DESCRIPTION: The Administrative Associate Sr. manages the day-to-day operations of the department, to include clerical support for all Technology Department programs. Serves as assistant to chair and receptionist for Department of Technology. Provides information to students, faculty, staff, and community. DUTIES AND RESPONSIBILITIES:

  • Maintain and process faculty travel requests.
  • Edit, proof, and write departmental documents.
  • Prepare and process routine program, office, college documents.
  • Process semester textbook orders for entire department.
  • Process internal and external requisitions.
  • Provide statistics as needed for department reports.
  • Sort and distribute incoming and outgoing mail.
  • Maintain and update syllabi and syllabi file.
  • Assist with assessment.
  • Coordinate advising.
  • Maintain, order, and inventory departmental supplies and equipment.
  • Organize and maintain office, program and academic files.
  • Make copies, and type non-computerized forms.
  • Attend required training sessions.
  • Perform all other relevant duties as required.
  • Maintain all inventory and budget for office.
  • Make and maintain all requisitions and purchase orders for the fiscal year.
  • Prepare all F3.2s for the Technology Department.
  • File, fax, and scan documents and records and open incoming mail.
  • Create documents and spreadsheets.
  • Validate and post full-time facultys and adjunct facultys current schedules, and licenses.
  • Answer phone, retrieve and respond to messages.Minimum Qualifications:MINIMUM EDUCATION REQUIRED: High School Diploma or GED RequiredMINIMUM QUALICICATIONS OR SKILLS: At least three (3) years of experience in an office and/or additional course in office administration, business skills, and/or computer software, advanced skill in the use of Windows, Office Professional including Outlook, Word and Excel. Experience organizing and maintaining records and files, excellent customer service and telephone skills, strong math skills, skill in the operation of business machines such as scanner/copier/etc.EEO Statement:Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.Preferred Qualifications:PREFERRED EDUCATION: Certificate or Associate Degree in Office Technology or similar field.PREFERRED QUALIFICATIONS OF SKILLS: Experience working in higher education institution, experience in the use of college computer systems (Banner, Argos) and other software. Microsoft Office certification in Word or Excel.Security Sensitive Statement:This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.Salary:28200.00Quick Link: Date:01/07/2022Open Until Filled:Yes

Keywords: Lamar Institute of Technology, Beaumont , Administrative Associate Sr. - Technology, Other , Beaumont, Texas

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