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Contracts Administrative Assistant

Location: Beaumont
Posted on: September 22, 2022

Job Description:

Position The Contract Administrative Assistant supports the overall operations of the Contract Department providing administrative support services such as document processing, general clerical, and receptionist duties. Primary Responsibilities

  • -General Office Administration - Provides a wide variety of office functions such as office logistics; drafting or preparing documents and/or spreadsheets and presentations; preparing photocopies and facsimiles; operating a variety of office equipment, greeting visitors, accepting, screening, and routing communications, and updating and maintaining files.
  • Prequalification (PQF) Function - Identifies and distributes company prequalification documents, as required, for completion by Safety, QA/QC, Finance, and Division Managers; integrates information gathered and submits completed PQF's. Requests PQF's and corresponding documents from subcontractors and circulates for approval from Safety and Finance Managers.
  • Operational Systems Support - Coordinates data collection, entry, and integrity of data into information systems and produces operational reports as required.
  • Insurance - Requests insurance certificates from corporate risk management for company projects/clients. Requests insurance documentation from subcontractors for prequalification and/or issuance of subcontracts; requests insurance documentation from vendors as needed.
  • Subcontracts - Prepares and distributes term subcontracts, stand-alone subcontracts, releases, and change orders. Maintains appropriate electronic files relating to all subcontract activities.
  • Other - Performs special projects and completes all other duties as assigned or requested for the general support of the organization. -Minimum Qualifications
    • High School diploma or equivalent.
    • Previous experience providing administrative support to the operation of a professional office environment.
    • Ability to perform simple accounting procedures.
    • Ability to operate basic office equipment.
    • Previous work experience providing legal and/or contract management support is preferred but not required.
    • Strong communication and interpersonal skills with the ability to communicate effectively with a diverse employee/customer base.
    • Ability to create, compose, and edit written materials.
    • Intermediate PC skills with experience using Microsoft office products such as Word, Excel, and Outlook.
    • Ability to develop new techniques to expedite, compliment, or enhance inter-company group and overall company results. Preferred Qualification
      • Previous construction experience preferred but not required. Qualified and interested candidates apply on-line at the Career section of the company website, at - Bo-Mac Contractors, Ltd. is an Equal Opportunity Employer. Qualified Candidates will be considered without regard to race, religion, sex, disability, veteran status, sexual orientation, or gender identity.

Keywords: BO-MAC CONTRACTORS LTD., Beaumont , Contracts Administrative Assistant, Other , Beaumont, Texas

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