Accounts Payable Specialist - Shared Services

Company: OCI Beaumont
Location: Nederland
Posted on: May 25, 2023

Job Description:

The Shared Services Accounts Payable Specialist position is responsible for the processing and payment of invoices for several different entities and a number of ongoing responsibilities in accordance with standard accounting procedures under general supervision and guidance. Daily responsibilities include preparation and maintenance of accounting reports, responsible for the monthly payables, maintaining accounts payable records, contract pay, preparation of audits and other related duties.


*Essential Job Functions*


* Assist with day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner.

* Monitors accounts payable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.

* Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; issuing stop-payments or purchase order amendments.

* Verify that transactions comply with financial policies and procedures.

* Management of vendor statements and vender account reconciliations; including timely receipt of any credits due from vendors.

* Review all invoices for appropriate documentation and approval prior to payment. Verify support for contractual items (Time, material, reimbursements, etc). This includes comparing rates to contractual rates and mathematically tying support to invoiced quantities and amounts.

* Researches and resolves vendor payment discrepancies and disputes.

* Partner with the Accounting team to complete general ledger reconciliations, journal entries and inquiries.

* Monthly reporting on Accounts Payable volume and KPIs

* Periodic status reports on open items, GR/IR, and payment blocks.

* Actively seek to reduce wastefulness of company resources while performing all job functions.

* Always present a professional image to clients and vendors and maintain a positive reputation of the company.

* Follow all relevant company policies and procedures.

* Assists other Departments and other administrative personnel as necessary.

* Filing and scanning as necessary

* Assist in maintaining A/P functional mailboxes to keep inbox current all items in their relevant folders

* Perform other tasks as assigned


*QUALIFICATIONS*


*Education, Experience, and/or Training*


- High school diploma or equivalent required


- Associate degree; or equivalent from a two-year college or technical school plus two (2) years or more of related experience and/or training; or five (5) years or more of related experience and/or training.


*Knowledge, Skills, and Abilities*


- Accounting-must have general knowledge of basic accounting principles and practices, as well as thorough knowledge of applicable accounts receivable/general ledger systems and procedures, financial chart of accounts and company procedures.


- Arithmetic-the position requires the knowledge of mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division accurately.


- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, production methods, and coordination of people and resources.


- Computer skills-the ability to operate computerized accounting and spreadsheet programs, as well as working with e-mail at a highly proficient level. Experience with SAP preferred.


- Teamwork-the position requires working well in a team environment, and able to work with a diverse group of people.


- Customer service-the position manages difficult client/client situations, responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance and meets commitments.


- Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.


- Quantity-meets productivity standards and completes work in a timely manner.


- Detail-oriented-minimizes errors and recognizes errors made by others.


- Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.


- Critical Thinking-ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.


- Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently.


- Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.


- Confidential-the position requires discretion because they frequently come in contact with confidential material.


*Eligibility REQUIREMENTS*


Employment is contingent upon the successful completion of a background check, pre-employment physical and drug screen. In addition to the following:


*Security Clearance Requirements*


- Transportation Workers Identification Credential (TWIC)


*Software*


- Proficiency in Microsoft Office, including Excel required.


- Experience with SAP preferred.


- Experience with Concur preferred.


*Physical*


- The employee must be able to lift and/or move 20 pounds occasionally.


- Requires sitting for extensive periods of time.


- Ability to effectively communicate through various means required


*Work Schedule*


- Monday - Friday between 8:00am - 4:30pm


- May work additional hours and days, including weekends and holidays as required.


*Travel*


- Less than 10% of the time.


*DISCLAIMER*


This is not necessarily an exhaustive list of all responsibilities, skill, tasks, requirements, efforts, or working conditions associate with the job. While this is intended to be an accurate reflection of the current job, OCI Beaumont, LLC reserves the right to revise or change job duties and responsibilities as business needs arise. In compliance of EEOC regulations, if the employee cannot perform the essential functions of this position in a satisfactory manner, further accommodations shall be made if it does not constitute undue hardship upon this organization.


Job Type: Full-time


Pay: From $26.00 per hour


Benefits:

* 401(k)

* 401(k) matching

* Dental insurance

* Employee assistance program

* Flexible spending account

* Health insurance

* Health savings account

* Life insurance

* Paid time off

* Tuition reimbursement

* Vision insurance

Schedule:

* Monday to Friday


Work Location: In person

Keywords: OCI Beaumont, Beaumont , Accounts Payable Specialist - Shared Services, Other , Nederland, Texas