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Executive Associate

Company: Lamar University
Location: Beaumont
Posted on: December 2, 2019

Job Description:

Position InformationPosting Number20111901Position TitleExecutive Associate #499446FTE1.00Position TypeStaffDepartmentCollege of Arts and Science DeptPosition Summary InformationJob Summary/Basic FunctionDuties include: Provides administrative support to the Dean including screening and handling telephone calls, greeting and directing visitors, scheduling meetings, dealing with administrative situations and inquiries, and communicating with multiple conflicting groups and demands Coordinates procurement utilizing Cardinal Purch for College- and HEF-funded purchases Works with the departmental administrative assistants to ensure proper expenditure of college resources to the departmentso The College consists of twelve (12) academic departments and six (6) institutional support programs Maintains, coordinates, and facilitates Deans daily, weekly, and monthly calendar including scheduling meetings, reserving meeting locations, providing frequent reminders and updates, and other related activities Maintains timeline of important CoA&S processes and events for distribution to Dean and departments Make travel arrangements, prepare travel documents, and expense reports Opens and sorts incoming mail. Screens and evaluates incoming and outgoing correspondence and prepares responses Obtain signature(s) to ensure paperwork is moved to the next level for approval in a timely manner Provides a positive work attitude, a service orientation, and a professional atmosphere Takes minutes at the bi-monthly chairs meetings Coordinates and processes annual faculty evaluations for 200+ faculty member in the College Processes faculty contracts for signatures to each department Coordinates and processes the Department Chairs 3-year reviews Coordinates and processes department curriculum requests with the Chair of the College Curriculum Committee Coordinates College elections for College-wide committees and College seats on University-wide committees Coordinates the materials for the faculty promotion and tenure files Participates in college and university events as needed (e.g. homecoming) Coordinates college events as needed (e.g. College of Arts and Sciences Holiday Reception) Other duties as requestedMinimum QualificationsJOB REQUIREMENTS:Knowledge: Of applicable university policies and procedures affecting work unit Of standard office practices, procedures, equipment and customer serviceSkills: Cultivating and maintaining a positive relationship with many diverse internal and external constituencies Handling confidential matters discreetly Updating and maintain office records Proficient in BANNER and Cardinal Purch Organizing resources and establishing priorities Creating, composing and editing written materials Making administrative/procedural decisions and judgments Ability to cope with deadlines, work cooperatively with fellow employees and supervisors tolerate criticism, stressful conditions, and adhere to university policies and proceduresEducation and/or Experience: Minimum of bachelors degree OR Five years of progressively responsible administrative support experience in a University setting OR Any equivalent combinations of experience and/or education from which comparable knowledge, skills and abilities have been achieved.Supervision: Works independent of supervision to complete projectsEEO StatementLamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.Veteran's Preference StatementLamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.Preferred QualificationsSecurity Sensitive StatementThis position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.SalaryCommensurateWork Hours Application InformationPosting Date11/20/2019Close Date12/03/2019Open Until FilledNoSpecial Instructions

Keywords: Lamar University, Beaumont , Executive Associate, Other , Beaumont, Texas

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